WORLD
BENCHREST
SHOOTING
FEDERATION
CHAMPIONSHIP
MANUAL
CONTENTS
SECTION 1 APPLICATION
TO HOST CHAMPIONSHIP
SECTION 2 APPROVED
COUNTRIES / ASSOCIATIONS
SECTION 3 ORGANISING
COMMITTEE
SECTION 4 PLANNING
SECTION 5 PERSONNEL
SECTION 6 ADMINISTRATION
SECTION 7 CEREMONIES
AND FUNCTIONS
SECTION 8 TARGET
SUPPLIES AND RELOADING
SECTION 9 TECHNICAL
INFORMATION
APPENDIX A AGENDA
- TECHNICAL MEETING
APPENDIX B RECORDS
APPENDIX C PARTICIPATION
NUMBERS
APPENDIX D EQUIPMENT
TESTING
APPENDIX E PRE_CHAMPIONSHIP
INSPECTION LIST
APPENDIX
F CONTACT
LIST
WBC 29.10.2003 Prepared on
Microsoft Word XP Pro
(Please refer any changes,
amendments, update or comments to
Graeme Smith, 52 Marlborough
Crescent, Richmond, Nelson, NEW ZEALAND
Phone /Fax Int64 3 5447138 Email:
MSTH@ts.co.nz.
MISSION STATEMENT
It shall be the mission of the
World Benchrest Shooting Federation
to assist the establishment of competitive
Benchrest Target Shooting in all countries
and to assist member Associations facilitate
the holding
of Biennial World Championships.
Objectives
The following objectives are the agreed direction and purpose of the World Benchrest Shooting Federation, and all events within their jurisdiction should follow the spirit of these objectives. It is expected that all competitors and officials will equally respect these objectives.
Objective 1: Promote the sports shooting discipline of Benchrest on an International level
Objective 2: Development of standardised rules so all countries can compete on an equal basis.
Objective 3: To provide fellowship amongst the Benchrest shooting community for the benefit of all.
Objective 4: To provide a forum for the exchange of thoughts and ideas on sports shooting accuracy related subjects at an international level.
Objective 5: Establish a set of World Records that pertain to and only can be competed for at World Benchrest Shooting Championships and other events, sanctioned by the International Delegates Committee.
INTRODUCTION
Purpose of this Manual
This Manual should be read in conjunction with the World Benchrest Shooting Federation Rule Book. This Manual and the Rule Book has been developed and approved by the International Delegates to the World Championships in Benchrest Target Shooting to assist future administrators in the preparation for, and the conduct of, the World Benchrest Shooting Championships.
These is not seen as exhaustive documents, but rather as ones that can be developed, improved and expanded as the experience grows within the sport. Future administrators are encouraged to undertake regular reviews of the procedures to ensure they are current and relevant.
From the practical experience of those closely associated with the delivery of previous championships, it is fully appreciated that the depth of knowledge and the time commitment necessary to administer such an event is extensive. We urge that this not be underestimated, and it is firmly recommended that a core Organising Committee be established a minimum of two years ahead, with a chairperson experienced in the international scene.
The importance of the event to the competitors should also not be underestimated, and as such, we owe it to all participants to conduct the event in a manner consistent with their expectations. Attention is also drawn to the invaluable role of the many volunteers necessary to conduct these championships. It is vital their contribution not be forgotten. If we strive for a partnership between all participants, be they competitors, technical staff or range volunteers, we can conduct an event equal to any on the worldwide shooting scene.
Expansion of the number of countries competing at the World Championships is a priority. Every endeavour must be made to encourage the sport of shooting in our area of influence.
The Delegates Committee wishes to formally recognise the role played by the National Bench Rest Shooting Association (USA) in the steps taken to initially establish the International aspect of our sport, on whose Rules and By-laws we have used as the basis of our own Rules. We also acknowledge those “fathers” of the Championship, namely Mr Walt Berger, Mr Herve du Plessis and Mr Skip Gordon. We are all indebted to your foresight in establishing our sport on the International scene.
Graeme J Smith
President - Delegates Committee 2003
Section 1 Application to Host World Benchrest
Championship
1.1
Eligibility to Apply.
All member countries are eligible to apply to host the World Benchrest Championships.
1.2
Notification of Application.
Countries are to notify the Delegates Conference, at least four years ahead, of their intention to apply to conduct the championship.
1.3 Bidding Information.
Countries bidding for future World Championships are required to provide to member countries, preliminary detail of their bid, three months prior to the holding of the Delegates Conference. Failure to do so could result in such bids being unacceptable.
1.4
Allocation of World Championships
The Delegates Conference will allocate by ballot, the holding of the World Championships four years in advance.
Section
2 Approved
Countries / Organisations
The following organisations are recognised (as at 1.8.2003):
United
States of America National
Benchrest Shooters Association
Australia Sporting
Shooters Association of Australia
New
Zealand New
Zealand Shooting Federation
Sweden Swedish
Benchrest Shooters Association
Finland
Finnish
Shooting Association - Benchrest
Shooting Section
Great
Britain United
Kingdom Benchrest Association
Italy Associazione
Italiana Bench Rest
Luxembourgh F.L.T.A.S.
Namibia Windhoek
Shooters Association
Germany Deutscher
Benchrest Verband e.V.
South
Africa South
African Benchrest Shooting Association
Spain Federacion
Espanola Tiro Olympico
Switzerland Schweizerischer
Benchrest Verband
Japan Japan
Benchrest Shooting Association
Iceland Skotfelag
Reykjavikur
Norway Norwegian
Benchrest Association
Russia Russian
Shooting Union
The
Netherlands Dutch
Bench Rest Shooting Organisation
Section 3 Organising Committee
3.1 Formation
of Organising Committee.
The most critical issue to be faced by a host association is the formation of an Organising Committee that has the desire and knowledge to meet the objectives of conducting a championship that meets the expectations of the Delegates Committee and the competitors.
The appointment of a Chairperson and Management Team requires careful consideration.
3.2
Organisational Plan and Function Descriptions
It is for each country to design its own administrative structure. The following may be a helpful guide.
3.3 Organisation Plan.
WBSF Delegates Committee
Host Country / Association
Championship Director
Range
Championship International Secretary Treasurer
Director Manager Co-ordinator
3.4.
Terms of Reference.
Delegates Committee. The Delegates Committee is the governing body and grants the rights to a national body to run the World Bench Rest Championships on its behalf.
Host Shooting Association. The Host Association is granted the right to run the World Benchrest Shooting Championships on behalf of the Delegates Committee and is responsible to that countries national body for their effectiveness and success.
3.5
Championship Director.
Appointed by the Association to direct the running of the championships. The Director will chair the championship organising committee and has overall responsibility for the management of the championships including the approval of all expenditure.
3.6
Championship Manager.
The Championship Manager is responsible for the co-ordination and management of all activities required to run the championship other than the "on range" activities.
These responsibilities include:
Accommodation.
Transportation.
Medals and Trophies.
Import / Export of firearms.
Communications.
Opening / Closing Ceremonies and other official meetings.
Award Ceremonies.
Coordination and arrangements for media and publicity.
Set up of administrative facilities.
Set up of results service.
Coordination of all official guests.
3.7 Championship
Secretary.
The Championship Secretary is responsible for all internal communications relating to the championships, and for arranging and documenting organising committee meetings.
These responsibilities include:
Sending invitations to all member countries, in accordance with the agreed time - line
Keeping all participating Countries/Associations informed of progress and status of championship preparations.
Receiving and responding to queries from associations and countries.
Receiving and managing the entries according to time – line.
Coordinating with the Championship Manager on accommodation bookings.
Airport Reception Co-ordination.
Ensure that all queries and requests for assistance from team management are received, handled or referred.
Ensure that there is a process in place to receive all payments for accommodation, supplies and souvenirs.
Maintain accounting records, balance and account for all monies received and paid.
Receive, record, collate and publish all results and verify medal winners.
Prepare and distribute team and competitive packs.
Manage team and competitor registrations and receive registration fees.
3.8
Range Director.
The Range Director is responsible for all "on range" matters relating to the conduct of events for their discipline. These responsibilities include:
Ensure range availability and necessary developments are completed.
Arranging and scheduling the staff for the events.
Developing budget for operations and managing costs to these budgets.
Gaining approval from the organising committee, through the Championship Manager, for any work or expenditure which may require Host Association or championship funds.
Ensuring that all facilities are up to international standards.
Ensuring that all equipment is operational and support is in place, in case of difficulties during events.
Ordering of all targets and supplies for the championship.
Provision of toilet facilities for men and women.
Provision of target security/delivery to the scoring office for marking and recording.
Ensuring that access to the facilities is maintained as required.
Ensuring security of the facilities.
Ensuring provision of suitable security for firearms and equipment.
3.9
International Co-ordinator
The International Co-ordinator, in conjunction with the Championship Secretary, is responsible for all “external” communications, ensuring all invited associations are fully briefed on the championship. The Time-Line should be consulted to ensure timely distribution of information.
Section 4 Planning.
The following time line has been established to enable the Delegates Committee to monitor that preparations for the championship are on schedule. Applicants are required to conform to this schedule.
4.1
Four Years Pre - Competition.
Allocation of country and venue.
4.2
Three years Pre - Competition.
Formal confirmation sent to the member countries.
· of events to be conducted.
· approximate dates of championship.
4.3
Two years Pre - Competition.
Submit to the Delegates Committee at the preceding World Championships:
Draft programme and dates of competition.
Estimated entry fees.
Accommodation arrangements.
· Final detail of competition technical information.
· other information of interest.
4.4
Twelve Months Pre - Competition.
Send invitation to member countries for preliminary entries.
4.5
Nine Months Pre - Competition.
Member countries to advise preliminary entries by numbers including additional Team or Individual entry if required to maximum of 12.
Member countries to advise preliminary accommodation and transport requirements.
Host association to confirm acceptance of entry levels proposed by countries.
Host Association to confirm accommodation / transport options.
4.5
Six Months Pre - Competition.
Closing date for preliminary entries by number of competitors and teams by member countries.
Countries to confirm accommodation / transport requirements.
4.6
Three Months Pre - Competition.
Closing date of final entry of competitors by name and team allocation.
Receive final accommodation requirements and full entry fees which are non refundable. The host country may consider a partial refund (50%) should exceptional circumstance exist. (The Delegates Committee considers such circumstances to be competitor illness supported by medical certification, competitor death or family circumstances making participation impossible. In the event of dispute, the matter will be considered and decision provided by the Delegates Committee.)
In such
circumstances a replacement competitor may be entered at no penalty.
4.7
Late Payment of entry fees:
Countries not submitting entry fees before
the deadline, will not receive automatic entry to the championship, but will
only be considered should sufficient space be available after all fully paid
countries are accommodated.
4.8 Two
Days Prior.
Practise Day
Technical Meeting.
4.9
One Day Prior.
Official Practice Day.
.
Section 5 Personnel
5.1
Volunteers.
The championship will not operate without the input a number of volunteers.
Therefore a particular effort should be made to ensure that their services are recognised in a proper manner.
Such acknowledgment will be limited by budgetary constraints, but history shows this does not need to be extensive. It is important an effort is made however. It is suggested that a "Certificate of Participation" be produced for voluntary staff.
In addition it may be possible to provide a commemorative badge and should same be available, a championship T shirt or cap.
Many of the volunteers have special skills that are vital to the sport and their continued support must be maintained.
5.2
Disabled Access.
Consideration needs be given on all sites to ensure the obligations for disabled access are met.
5.3
Volunteer Refreshments.
It is important that adequate advise is provided to all volunteers as to the level and location of refreshments that will be provided to them. It is required that, as a minimum, tea and coffee are provided for in the budget.
If lunches are not provided to the volunteers, then an ordering system must be arranged, particularly for those who are in areas such as Target Control. The workload often requires long hours of attendance and their needs must be addressed.
5.4
Personal Identification
A system of personal identification should be provided for all those involved in the championship. Each group of participants i.e. competitors, organising committee, technical official, range volunteers should be colour coded to enable appropriate identification and access where necessary. The system does not need to be elaborate or expensive. Coloured card, appropriately named and identified, heat sealed and able to be pinned to clothing is all that is necessary.
5.5
Staff Identification
It is necessary to establish a method of operational staff identification to ensure clear definition of role and reduce confusion.
General range volunteers - recommended a distinctive Cap be provided.
Range Officers - A bright coloured jerkin or top be provided.